Publication Ethics

Publication Ethics and Malpractice Statement

This statement outlines the ethical standards expected of all parties involved in the publication process of the Records Management System Journal (RMSJ), including authors, reviewers, editors, and the publisher (Commerce Department, Politeknik Negeri Bandung in collaboration with Ebiz Prima Nusa).

Ethical Principles in Journal Publishing

Publishing an article in a peer-reviewed journal such as RMSJ is a crucial element in the development of a respected and reliable academic community in the field of records, documentation, and information management. The integrity of this process depends on all involved parties adhering to ethical standards of conduct. RMSJ and its editorial board are fully committed to upholding these principles throughout the publication process.

Publisher’s Responsibilities

As the publisher, the Commerce Department of Politeknik Negeri Bandung, in collaboration with Ebiz Prima Nusa, ensures editorial independence and fairness. Commercial interests, advertisements, or sponsorships do not influence editorial decisions. The publisher also supports transparent communication with other institutions or journals when needed to maintain academic integrity.

Editorial Responsibilities

Publication Decision
The Editor-in-Chief is responsible for selecting which articles are eligible for publication based on the recommendations from peer reviewers and editorial board members. Editorial decisions are grounded in academic merit and relevance, free from commercial or political influence, and in accordance with applicable legal standards regarding copyright and plagiarism.

Fair Evaluation
Manuscripts are evaluated based on intellectual content, regardless of the author’s background such as race, gender, religious affiliation, or political beliefs.

Confidentiality
The editorial team must ensure that all submitted manuscripts are kept confidential. Information related to the manuscript is not shared with individuals outside the editorial process.

Conflict of Interest
Editors and board members must not use any unpublished material from submitted manuscripts for their own research without explicit written permission from the author(s).

Reviewer Responsibilities

Contribution to Editorial Decision
Reviewers assist the editorial board by offering objective assessments to enhance the quality of the manuscript. Their evaluations directly influence the decision to accept, revise, or reject the manuscript.

Timeliness
Reviewers are expected to complete their reviews promptly. If unable to meet the timeline, they should notify the editors immediately.

Confidentiality
All manuscript content under review must remain confidential. Reviewers should not discuss the content with any party outside the review process.

Objectivity and Constructive Feedback
Reviews must be conducted objectively and respectfully. Criticisms should be clearly articulated and focused on improving the work.

Acknowledgement of Sources
Reviewers should identify any relevant prior research not cited by the author. Any indication of plagiarism or duplication should be reported to the editorial team.

Conflict of Interest
Reviewers should decline to review manuscripts in which they have conflicts of interest due to collaborative, competitive, or personal relationships with the author(s) or institution(s).

Author Responsibilities

Originality and Acknowledgement
Authors must ensure the submitted manuscript is original and not under consideration elsewhere. Proper citation must be used for ideas, data, or content that originate from other works.

Plagiarism
Any form of plagiarism constitutes unethical publishing behavior and will result in immediate rejection of the manuscript.

Data Access and Retention
Authors should be prepared to submit raw data if requested by editors during the review process and ensure data transparency for replication purposes.

Multiple Submissions
Authors must not submit the same manuscript to more than one journal simultaneously.

Authorship Criteria
Only individuals who have significantly contributed to the research should be listed as authors. All authors must approve the final version of the manuscript.

Conflict of Interest
Authors should disclose any potential conflicts of interest—financial or otherwise—that could influence the interpretation of their findings.

Hazards and Ethics Approval
If the study involves human participants, archival data, or sensitive records, authors must clearly mention ethical clearance and protective procedures used.

Errors in Published Works
If authors discover a major error in their published article, they are obligated to inform the journal promptly and cooperate in correcting or retracting the work.

Conclusion

RMSJ is dedicated to maintaining the highest standards of publication ethics. All parties involved in the publication process are expected to comply with the principles stated above to ensure the credibility, transparency, and academic contribution of the journal.